MINUTES
Board Meeting
April 9, 2008
0830 – Closed Session
Personnel Matters
0900 – Open Session
1. Meeting was called to order at 0900 hours by Chair Tretten.
2. Report on Closed Session
Personnel matters were discussed
3. Motion to approve the March Meeting Minutes.
Motion – L. Walker Second – F. Shepard All in favor – Aye.
4. Chief’s Report – given by GM Frank Motzkus
Calls
Personnel
Lewis Prince has resigned from the Department, because his second job was not allowing him to participate in any of the training sessions. This is a blow to the Department especially when we are struggling for the need of more volunteers.
The current roster is eight personnel. Craig Fox will be returning in mid May.
Grant Update
We have submitted a grant application to FEMA. We have asked for 12 SCBA’s with an estimated cost of $65,289. If awarded, our share of the cost would be 5% or $3,278. These new SCBA’s will put us in total compliance with NFPA and it is the same type of unit that our neighboring Departments are using.
Sequoia Circle Propane Tank Update
The General Manager advised the Board that he will be sending a letter to Robert Spaniel at Heritage Propane reminding him that we are still awaiting proof of liability insurance increased coverage, and a Certificate of Insurance, the Fire Safety Analysis and a response to proposed Rental Fee.
Miscellaneous
The Chief has spoken to Chief Ward at Graeagle Fire. They are in the process of making room in their engine bays and plan to get rid of one and possibly two engines. Our Engine 9121 is in better shape and we may be able to keep 9121 as a reserve engine for both Departments and house it at Graeagle, thus freeing up space for our Engine 9178, the wildland fire fighting rig.
5. LAFCo – revisited
In light of an article that recently appeared in the Portola Reporter regarding Peninsula Fire’s objection to LAFCo fees, the Board has elected to postpone signing any documentation authorizing LAFCo to proceed with the MSR and SOI studies. Further a copy of the contract and agreement has been forwarded to the District’s attorney for review and opinion.
The Board asked the General Manager to contact Chief Pini at Peninsula Fire and discuss the matter in more detail. The item was continued until the May Meeting.
6. SSMP (Sewer System Management Plan)
In order to comply with the State’s requirements for this plan, the Board must pass Resolution (2008-70) approving the Development Plan and Schedule , Section 1.0 Goals and Section 2.0 Organization.
Motion to approve Resolution 2008-70.
Motion – F. Shepard Second – V. Wiemeyer
Roll call vote:
Aye – E. Tretten, F. Shepard, L. Walker, R. Machado, V. Wiemeyer
Nay – None
Abstain – None
Absent – None
7. Fiscal Year 2008/2009 Capital Budget – Draft #1
The Board and Budget Finance Committee reviewed the first draft of the aforementioned budget.
Items discussed were increased funding in Miscellaneous in both the Water and Sewer Divisions, because the first CSD vehicle is now fifteen years old and is in need of replacement with a more fuel efficient piece of transportation. Also, Depreciation Funding has now been given a separate account number for better tracking in all three divisions. In Sewer Equipment, there is an increase because of the need to purchase a new pipeline inspection camera. There was also discussion of acquiring a Command Vehicle for the Fire Chief, since he is now using his own personal vehicle for Department business and there may be a serious liability risk because of this usage.
Draft #2 of the Capitol Budget will be presented at the May Meeting, as will the First Draft of the O & M Budget.
1026 to 1036 hours the Board and Committee took a short break.
8. Expenditure Requests
None for this month.
9. Goals and Objectives
The Board set the date for the second brainstorming session for goals. It will be held on May 13th starting at 0900 hours. A list of invitees was compiled as well as notices to be posted on all four bulletin boards and the website.
10. Standing Committee Reports
Safety Nothing to report
Fire Corps Nothing to report
Insurance Nothing to report
Personnel This was addressed in the Closed Session
11. Future Agenda Items and New Business
The agenda items were reviewed.
There was no reportable new business.
12. General Manager’s Report
The March and End of the Quarter Reports were reviewed and discussed.
Motion to approve the reports.
Motion – L. Walker Second – F. Shepard All in favor – Aye.
GLRID
CSD personnel are providing emergency assistance to Grizzly Lake Resort Improvement District for discharge of the wastewater ponds into the Feather River. GLRID has signed an agreement for this to take place until May 30th. They will be billed for labor and mileage and the first invoice has already been sent.
PEGG
Plumas Eureka Groundwater Group held a meeting late in March. They reviewed the next draft of the MOU. They will not meet again until word on the AB303 Grant has been received.
DHLF
The loan refinancing the bond has been funded as of April 4th.
Dump Site
The maintenance man for Unit #6 has approached the CSD to ask if they may use Dynamite Hill to dump their grass clippings. After discussion, it was the sense of the Board that they may use the site for dumping providing they understand that it is for as long as capacity exists.
Continuing on the subject – PEEHA President Bill Carrera advised that the homeowner’s association will be aiding PEPS financially this year with their Pine Needle Pick-up Program. As previously discussed, a member of the CSD work staff will need to be present during the two day pick-up in order to move the pine needles into piles using the CSD Bobcat equipment.
After discussion it was the sense of the Board that the usage of the equipment and fuel will be donated to the PEPS by CSD and PEPS/PEEHA will pay for the CSD employee’s time worked on the project. At the May Meeting, the Board will be advised as to which employee will be working the ‘pick-up’.
Paint
The General Manager reported that Treatment Plant #6 is being adversely affected by paint being dumped or washed down the drains. In effect, this ‘locks up’ the treatment process. The Maintenance Department and Painting Contractors have been asked many times to please cease this, but apparently to no avail.
After discussion on whether or not to develop an Ordinance prohibiting the use of paints, solvents, oils, etc. from being washed down drains the Board concluded that the first step is to develop a letter to be sent to the Homeowner’s Association, the property owners within Unit #6 and local painting contractors advising of them of the problem and possible monetary consequences should the problem continue.
Arsenic
On April 4th, we were notified by the State Department of Public Health that Well 2 had violated the federal arsenic standard in the forth quarter of last year. Therefore we must do the following in order to address the situation – 1) post notices on the bulletin boards, 2) send notices by mail to all property owners (form is provided by the Health Department) and 3) publish the notice in the paper. We also need to advise the State of what we are doing to address the situation.
The Board and General Manager discussed some of the possible options to alleviate the matter. The General Manager is discussing options with the District’s Engineering Firm and the item was put on the May Meeting Agenda.
Clerk’s Note: at 1150 hours Board Member Wiemeyer left the meeting
13. Written Correspondence to the Board
None received
14. Opportunity for the Public to address the Board
No comments were forthcoming.
15. Motion to adjourn
Motion – L. Walker Second – F. Shepard All in favor – Aye.
The Meeting adjourned at 1155 hours.
In Attendance:
CSD Board E. Tretten, L. Walker, V. Wiemeyer, R. Machado, F. Shepard
Finance Committee B. Carrera, B. Conen, D. Blaylock, B. Yelland, E. Yelland
Respectfully submitted,
TERESA L. CUNNINGHAM
Teresa L. Cunningham
Clerk to the PECSD Board