MINUTES
BOARD MEETING
March 11, 2009
1. Meeting was called to order at 0900 hours by Vice Chair Walker.
2. Report on Closed Session
None
3. Motion to approve February Meeting Minutes
Motion – V. Wiemeyer Second – None
Note that both Mr. Walker and Mr. Machado were absent from the February Meeting and Mr. Tretten and Mr. Shepard who were present at the meeting are not in attendance at this meeting. Therefore approval of the minutes will be addressed at the April Meeting.
Further, with regard to PEPS installation of Mutt Mitt stations, Mr. Walker agreed to scour the area for any plastic bags left in the area, but he noted that he would have the option of disposing of them at a worth while spot.
4. Water Service Lock off’s
Public Hearing called at 0902 hours
Three customers were notified that they had an opportunity to address the Board regarding the lock off of their water service. No one appeared before the Board.
Public Hearing was closed at 0904 hours
The General Manager reviewed the Shut Off process for the benefit of the Board.
5. Fire Chief’s Report
Calls
2/8 at 1143 hours – Fire alarm sounding Pine Street – Clio
2/9 at 0625 hours – Medical aid – Chinook Trail – Graeagle
2/9 at 1811 hours – Medical aid – Pine Cone Court
2/28 at 1030 hours – Possible out of control burn pile – Hwy 70 west of C Road
3/4 at 0257 hours – Sparking transformer – Bonta Street
Personnel
Nothing to report
Grant Update
We have applied for the 2009 CALFire Grant for Firefighter PPE (personal protective equipment), training and miscellaneous firefighting equipment. This is a 50% matching grant.
The 2008 FEMA Grant for SCBA’s that we were awarded has gone out to bid with all of the bids received. We are awaiting final confirmation from FEMA and should be placing the order soon.
Miscellaneous
Nothing to report
6. Office Space
The General Manager advised that Swann Engineering is in the process of finalizing the plans for the office and storage shed.
Since the storage shed will be primarily for PEPS and Auxiliary equipment storage, it was suggested that they be contacted about possibly making a donation towards the construction of the shed.
7. Wells and Arsenic
The General Manager reported that Eco:Logic should be ready with the final report by the April Board Meeting. In conversations with them the report will cover the arsenic treatment, installation of water meters throughout the District, hypo-chlorinators which would replace the current chlorination system and drilling of a new well.
We have also received a Compliance Order from the State. This is a formality and he had been expecting the documentation, which puts us on a time line for addressing the problem, which we are already doing.
8. Resolution 2009-74
CALFire has revamped its sections and we are now controlled by the Susanville Office rather than the Oroville Office. In order to stay in the program that ‘lends’ firefighting equipment to departments, we need to pass this Resolution authorizing the Chief to negotiate with CALFire.
Motion to approve Resolution 2009-74.
Motion – V. Wiemeyer Second – R. Machado All in favor – Aye.
Absent – E. Tretten and F. Shepard
9. Accounts Receivable Report (New)
The Administrative Manager reviewed the report on delinquent accounts, shut offs, liens filed and about to be filed. It was suggested that dollar amounts be added to the report.
10. Expenditure Requests
Nothing to report.
11. Fire Corps
R. Machado & V. Wiemeyer reported that the State is reviewing evacuation procedures in light of the significant loss of life in the Australia fires.
The Chief would like to review and update our existing emergency brochure, which hasn’t been updated for about ten years.
It was decided that at the April Meeting a date would be set up for a workshop on Emergency Response.
12. Goals and Objectives
Nothing to report.
13. Committee Reports
Personnel – Nothing to report
Insurance – Nothing to report
Recreation – Nothing to report
14. Future Agenda Items and New Business
The clerk reviewed the items on the April Agenda.
There is no new business.
15. General Managers Report
The February financial reports were reviewed. On those items that were over budget, the General Manager explained the reason for the over expenditures and advised the Board that since we are close to establishing the 2009/2010 Budget, that adjustments will be made to certain categories then.
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DiLoreto lots – a letter has been sent to him indicating a willingness to discuss the matter – to date we have not received a reply.
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Electricity – the firm that reviewed our electricity invoices made recommendations to Rural Electric Co-Operative on areas that we could possibly save on charges. They were not receptive to their recommendation.
Clerk’s Note – V. Wiemeyer left the meeting at 1000 hours.
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The General Manager attended the LAFCo Meeting on March 9th. The new Commission members were introduced. Mr. Gullixson acknowledged receipt of our letter indicating our interest in negotiating with Feather River Inn to manage their water and wastewater systems. Mr. Gullixson will contact Feather River Inn to set up a meeting. Further he was informed that the negotiating team will be E. Tretten, L. Walker and F. Motzkus.
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Emergency Generator – eleven letters were sent requesting bids. The deadline is March 20th and the bids will be opened on the 23rd.
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Hydrants – R. Machado commented that snow removal around the hydrants has improved, however he’d appreciate more effort in the future.
16. Written Correspondence to the Board
Nothing to report.
17. Opportunity for the Public to address the Board
D. Stone commented that the website had the correct date for the meeting announced but there was no agenda posted. The General Manager explained that the program that we have for posting to the web is rather complicated and in the next budget he hopes to set aside funds to engage the services of someone who specialized in website maintenance.
Mr. Stone further suggested that the Fire Call Report be included in the Fire Chief’s Report.
18. Motion to adjourn
Motion – R. Machado Second – L. Walker All in favor – Aye.
Meeting adjourned at 1021 hours.
In attendance – L. Walker, V. Wiemeyer, R. Machado
Absent - E. Tretten, F. Shepard
Respectfully submitted,
Teresa L. Cunningham
Clerk to the PECSD Board